A guide to help you choose the ideal venue for your event.
The Importance of Asking the Right Questions
Booking a venue isn’t just about aesthetics—it's about ensuring every detail aligns with your event's needs. By asking the right questions, you can avoid unexpected surprises and make confident decisions.
The Must-Ask Questions
Before signing a contract, here’s what you need to clarify:
- What’s included in the rental fee? Is the rental fee inclusive of furniture, AV equipment, and setup/cleanup services?
- What are the payment terms? Are deposits required, and when are final payments due?
- What’s the cancellation or refund policy? Make sure to understand the venue’s cancellation or refund policies to avoid future issues.
- Are there vendor restrictions? Some venues have exclusive catering or decor partnerships.
- What’s the maximum capacity? Check the maximum capacity to ensure it can accommodate your guest list and meet safety requirements.
- Are there time restrictions? Ask about setup, breakdown, and event end times to plan your schedule effectively.
Customizing Your Event at the Venue
Go beyond the basics and explore how the venue can enhance your event with these custom features:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Visit the Venue Before Booking: Pro Tip
Photos and videos are helpful, but nothing compares to experiencing the venue in person. Be sure to assess parking, accessibility, and ambiance.
The Claridge Advantage: Simplifying Venue Selection
Claridge simplifies your venue selection with transparent and flexible options. Our expert team is here to guide you through every decision.
